Business and Finance Information

Expenses

Each spring the University notifies all students and publishes general expenses and other financial information for the next academic year. Specifically, the Tuition and Fees Schedule provides the estimated annual cost of tuition, mandatory fees, room and board and other charges for the upcoming year. Books, supplies and some special fees, such as laboratory fees are not known until the time of purchase or at registration.

The total amount for a semester is due at registration. Students with outstanding balances are not allowed to register. The Business Office sends monthly statements to students. However, students are expected to meet their financial obligations promptly and without notice. It is each student’s responsibility to inform parents or guardians of their financial status. The University reserves the right to withdraw services and accommodations, deny transcript requests, and/or place students on financial suspension if payments are not made as scheduled.

Payments/Fees

Payments may be made by Cashier’s Check, Certified Check, Money Order or the following credit cards: MasterCard, Visa and American Express. The acceptance of personal checks is subject to verification.

All checks or money orders are to be made payable to SAINT AUGUSTINE’S UNIVERSITY.
Correspondence and payments should be addressed to:

Office of Business and Finance
Saint Augustine’s University
1315 Oakwood Avenue
Raleigh, North Carolina 27610-2298

• Refunds are not made at the time of payment from checks or money orders made payable to Saint Augustine’s University. After the first day of classes, the University pays refunds as soon as possible but within l4 days of the date the credit balance occurs.
• The Financial Aid Office must receive written notification of outside scholarships, grants and loans before registration for verification and confirmation. Scholarship, grant and loan checks must be forwarded directly to the Financial Aid Office for delivery to the Business and Finance Office before registration.
• Federal Work-Study and University Work-Aid provide part-time employment to eligible students. These programs are considered self-help and compensation is earned when the student performs the work. The University must pay the student compensation for work performed.
• If the University obtains written authorization, the University can pay the student compensation by crediting the student’s account to satisfy current award year charges. Students may elect to participate in the University Work Program - Student Account Deduction Program and provide the University the written authorization to credit compensation to his/her account.
• Veterans attending the University, under the provision of Public Law 89358, the GI Bill, are responsible for meeting expenses at registration.

Students receiving outside employer tuition assistance benefits are expected to meet his/her financial obligations at the time of registration.

Eligible dependent students and/or spouses receiving Saint Augustine’s University tuition remission must submit the Tuition Remission Form for approval before registration. Faculty and Staff requesting to attend classes must submit the Request to Attend Class Form for approval before registration.

• All individual expenses incurred by the student in an emergency or otherwise will be billed to the student’s account and must be paid immediately.
• Students are encouraged to obtain adequate insurance coverage for loss or damage to personal property.
• Students officially withdrawn, suspended or expelled are subject to Title IV and other refund policies. Failure to initiate or complete the proper forms at the time of withdrawal, suspension, or expulsion will affect the date of withdrawal.
• Students who fail to register during the pre-registration period must pay a late registration fee. A late registration fee is also charged when financial clearance for registration is received after the close of the regular registration period.
• A student’s room assignment is cancelled if the housing deposit payment is returned for insufficient funds or otherwise. A new Housing Application and deposit will be required.

All charges are subject to verification and correction.
All rates and fees are subject to change.

Books and Supplies

Cash, checks, or credit cards can be used for bookstore purchases. Bookstore vouchers are approved based on the student’s awards.

Return policies for Textbooks and General Merchandise are displayed in the Campus Store. Cash refunds will not be issued for general merchandise transactions. You can receive a cash refund for textbooks purchased during the first two weeks of the current term based on terms and conditions of the Return Policies for Textbooks and General Merchandise.

Deferred Payment Plan

The University offers deferred payment plans on a semester basis. The non-refundable Deferred Payment Plan Enrollment Fee must be paid at approval of the agreement and may not be charged to the student’s account. Terms and conditions are outlined on the agreement. The accompanying Payment Plan Statement details payment amounts and due dates.

Payments not received by the due date will be considered late and the account will be charged a late fee. Upon default, any outstanding balance together with fees charged to the student’s account becomes immediately due and payable.

Refund and Withdrawal Policies

When a student withdraws before completing more than 60% of the payment period or semester, the student is subject to withdrawal calculations for refund and return of Title IV and other aid and adjustment to educational charges. The University is responsible for calculating the percentage and amount of aid assistance that the student did not earn and return those funds to the programs.

The refund schedule for each semester is publicized through the University media. The refund schedule is subject to change due to federal regulations and/or changes in University policy.

Any student who drops a course(s) after the last day to add/drop will not receive an adjustment in charges or financial aid.

Room fees, once incurred, are not refundable. Board charges are refunded on a prorated basis, from the last day of the week the student leaves school, or moves out of campus housing.

Title IV Credit Balance Refund Policy

When the University applies Title IV funds to a student’s school account and determines that the amount of funds exceeds allowable charges the University assessed, the University must pay the credit balance directly to the student or parent borrower as soon as possible, but no later than the 14-day deadline prescribed below. The only exception is when the University has the student’s permission to hold a credit balance.

The University must pay a credit balance directly to a student borrower or parent borrower within 14 days of:

• the date the balance occurs, if it occurs after the first day of class of a payment period; or
• the first day of class of payment period, if the balance occurs on or before the first day of class of that payment period; or
• the date the University receives the student’s or parent’s cancellation of the University’s authorization to hold a Title IV credit balance.
• Credit balance refund disbursements are distributed in the University Cashier’s Office and made payable to the student unless otherwise indicated.

Parking

It is a privilege for a person to operate a motor vehicle on the campus. Each student, faculty, and staff member must agree to comply with the rules and regulations set forth by the University. The University reserves the right to withdraw motor vehicle parking privileges from any person. Freshmen students are not allowed to register cars on campus. Upperclassmen desiring to operate and park vehicles on campus are required to register their vehicles with the University’s Department of Campus Police and Safety. Students must purchase a decal each semester and provide proof of ownership. A vehicle is not registered until a valid decal is displayed on the vehicle. Motorcycles, motorbikes, and scooters are not allowed on campus. Bicycles must also be registered with the Department of Campus Police and Safety and the bicyclist must adhere to prescribed rules and regulations.

Parking citations will be strictly enforced. Violators of campus parking privileges who receive four or more citations in one semester will lose their privilege to park on campus. Moving violations that are potentially dangerous, such as speeding and reckless driving, are subject to disciplinary action in addition to any citation fines levied. Fines for traffic and parking violations vary, depending on the offense. Citations must be paid in the Cashier’s Office and violators must conform to the directions on the citation. Failure to do so will subject the violators to additional citations, fines and penalties.

Saint Augustine’s University reserves the right to tow vehicles off campus at the owner’s expense, if they are found improperly parked on campus, or in areas potentially dangerous to safety (i.e. fire lanes, fire hydrants, traffic lanes, dumpster areas)

Neither Saint Augustine’s University nor its employees assume any responsibility for loss from theft or damage to vehicles parked in university parking areas or operated on the campus. The University urges automobile owners to acquire and maintain adequate insurance to cover such losses.

2013-2014 Tuition & Fees Schedule

(2014-2015 Tuition & Fees subject to change)

Other Fees

Residence Hall Surcharges

Other Charges

* Students who carry more than 18 hours pay an overload charge of $547 per credit hour. Students with less than twelve (12) hours are charged based on a part-time rate of $715 per credit hour ($515 per credit hour tuition plus $200 per credit hour fees). Limited courses are subject to additional fees.

** Room charges vary based on the residence hall selected. Each resident is charged $125 per semester for telephone and cable service.

*** Non-refundable fees.

Other Important Financial Information

The total amount for a semester is due at registration. Students with outstanding balances will not be allowed to register. Students are expected to meet their financial obligations promptly and without notice from the Office of Business and Finance. The University reserves the right to withhold services and accommodations, deny transcript requests, and/or place the student on financial suspension if payments are not made as required.

Payments may be made by cash, check, money order or the following credit cards: MasterCard, VISA, and American Express.

The non-refundable Deferred Payment Plan Fee must be paid at approval of the agreement. Payments are due as indicated on the agreement. Late payments are assessed a $25 late payment fee.

Students attending the University under the provisions of Department of Veteran Affairs, GI Bill Programs are responsible for meeting their expenses at registration.

Students who officially withdraw, are suspended, or are expelled are subject to the return of Title IV and other financial aid according to published refund policies.

Room charges are non-refundable. Students who register boarding and subsequently change to non-boarding will receive an adjustment for unused board only. Board charges are refunded on a prorated basis, from the last day of the week the student leaves school, or moves out of campus housing.

All individual expenses incurred by a student, in an emergency, or otherwise, will be billed to the student’s account and must be paid immediately. Students are encouraged to obtain adequate insurance coverage for loss or damage of personal property. The University does not insure a student’s personal property.

Each fall and spring semester, full-time students in the traditional programs will receive a maximum book allowance of $500 for textbooks only. Any unused portion of this book allowance is non-refundable and non-transferrable. Part-time students in the traditional programs will receive a book allowance on a prorated basis. The book allowance is for textbooks only in the Saint Augustine’s University campus store.